The average team quietly pays for tools it barely uses, duplicate apps in the same category, and "intro" plans that renewed at 3-4x. This workbook walks you through finding that waste and deciding, line by line, what to keep, downgrade, cancel or switch. Fill it on screen, then Print → Save as PDF.
1 The 6-step audit method
List everything. Pull every recurring charge from your card/bank statements and app-store receipts, not just the tools you remember. Shadow subscriptions hide here.
Tag the category & owner. Group tools by what they do. Two tools in one category is your first cut signal.
Check real usage. For each tool, find the last meaningful login and how many paid seats are actually active. Pay for seats, not for hope.
Find the renewal trap. Note the renewal date and whether the price jumps. Intro pricing that renews high is a switch trigger (see the hosting calculator).
Name a cheaper or better alternative. Only where one genuinely exists — consolidation beats adding tools.
Decide & quantify. Keep / downgrade / cancel / switch, and write the monthly saving. The total at the bottom is your annual win × 12.
Keep Downgrade Cancel Switch
2 Your subscription ledger
Tool
Category
Billing
$/mo
Seats paid
Seats used
Usage
Renewal date
Alternative
Decision
Saving/mo
TOTALS
$0
0
0
Monthly saving →
$0
3 Your savings
$0
Saving per month
$0
Saving per year
0
Unused seats found
Re-spend the savings on tools that pay back
When you do switch, pick a category leader. These are well-rated options — links go to each tool's official site; confirm current pricing before moving.
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