Kantata pricing in 2026: every plan, what it costs and who it suits
Before you commit to Kantata, here is how its pricing stacks up. As a professional services automation tool, Kantata provides paid plans only; the breakdown below walks through each paid tier using its current public plans.
A purpose-built professional services automation (PSA) platform for resourcing and project financials at scale. Kantata keeps things paid-only, so budget for a subscription from day one. Purpose-built professional services automation (PSA) and resource management platform (formerly Mavenlink + Kimble) for agencies and services firms.
What it costs
Custom (quote-only) — Custom. No public tiers; benchmark ~$25-$75/user/mo effective depending on role/deal.
Custom enterprise pricing only (quote-based; no public per-seat tiers).
Prices verified 2026-06-28 from public vendor pricing. Plans and prices change — always confirm on the vendor's own site. No price here is guaranteed.
What you're paying for
The capabilities you are paying for with Kantata include:
- Resource management with capacity planning and skills matching
- Project management with scheduling and task tracking
- Financial management: forecasting, budgeting, margin tracking
- Business intelligence and analytics dashboards
- Time and expense entry for billable resources
Feature availability varies by tier, so cross-check the plan column before settling on one.
Which plan to pick
Kantata is built for professional-services firms and agencies needing resource planning, utilization and margin tracking at scale. Match that description and the Custom (quote-only) plan (Custom) is where to start; a higher tier earns its cost only when you need resource and capacity planning at scale.
Is Kantata worth it?
Most buyers focused on professional services firms land on the entry or mid tier; the jump to a higher plan tends to be about resource and capacity planning at scale rather than core features. If money is tight, weigh the entry tier against rival tools before you commit.
Pricing watch-outs
- Benchmark deals land ~$25-$75/user/mo effective; 100-user annual licenses can reach $60k-$120k+.
Drawn from independent reviews and the vendor's own plan details (see sources below).
Beyond the headline tier, your real cost on Kantata depends on the number of seats or users, which is worth estimating up front before you compare it with anything else.
Pricing FAQ
Does Kantata have a free plan?
Kantata is a paid tool without a standing free plan; check its site for any current trial or money-back window.
How much does Kantata cost?
Its cheapest paid plan, Custom (quote-only), lists at Custom. Pricing is summarised as: Custom enterprise pricing only (quote-based; no public per-seat tiers).
Is there a cheaper alternative to Kantata?
Other professional services automation tools cover the same job at different price points; compare their entry tiers before you decide.
Why does Kantata get more expensive as I grow?
Its pricing scales with usage (seats, contacts or channels), so the headline figure is a starting point; estimate cost at the size you expect to reach, not just today's.
Which Kantata plan should I choose?
Most readers in that situation start with the Custom (quote-only) plan (Custom); a higher tier pays off only when you run into resource and capacity planning at scale.
Sources
The Kantata plan, price and feature details above are compiled from these vendor pages and independent reviews: